Professional Summary
Diligent and organized Administrative Assistant with comprehensive experience supporting senior leadership, managing office workflows, and maintaining accurate document archives. Skilled in calendar coordination, bilingual correspondence, and vendor liaison within fast-paced corporate environments.
Professional Experience
Rideau Valley Environmental Services
Ottawa, ON
Senior Administrative Assistant
Mar 2018 – Present
- Coordinate executive calendars, travel logistics, and quarterly board meetings for four senior directors across regional branches.
- Prepare, proofread, and format bilingual reports, formal correspondence, and regulatory filing submissions.
- Administer office supply budgets valued at $45,000 annually, monitoring expenditures and reconciling monthly credit statements.
- Oversee digital record retention and archived files using SharePoint, ensuring alignment with regional data privacy protocols.
Kempton Legal Associates
Ottawa, ON
Administrative Assistant
Sep 2012 – Feb 2018
- Managed front-desk client reception and routed telephone inquiries across a 25-member legal practice.
- Drafted billing summaries and entered client disbursements into accounting software, reducing month-end invoicing turnaround by two days.
- Scheduled client consultations, court filing deadlines, and room bookings for discovery sessions and mediation hearings.
ByWard Logistics Group
Ottawa, ON
Office Clerk
Apr 2008 – Aug 2012
- Maintained vendor records, generated weekly purchase requisitions, and matched receiving documents against incoming invoices.
- Organized staff onboarding schedules, orientation packets, and departmental training materials.
Education
Algonquin College
Ontario College Diploma · Office Administration - Executive · Ottawa, ON · Honours · Sep 1994 – May 1996
Completed comprehensive coursework in executive office procedures, business communications, computerized accounting, and bilingual document processing.
Key Projects
Electronic Records Transition Project
Oct 2022 – Apr 2023
- Migrated over 12,000 departmental paper records into a centralized digital SharePoint repository with metadata tagging.
- Authored a 15-page standard operating guide to train 30 internal team members on electronic filing conventions.
Skills
Executive Calendar Management
Meeting Coordination
Microsoft Office Suite
SharePoint Administration
Travel Logistics
Expense Reporting
Records Management
Bilingual Correspondence
Invoice Processing
Office Budget Tracking
Languages
English
C2
French
B2
Certifications
Certified Administrative Professional (CAP)
International Association of Administrative Professionals · May 2021
Standard First Aid and CPR/AED Level C
Canadian Red Cross · Nov 2023
Volunteer Experience
Ottawa Community Literacy Guild
Ottawa, ON · Sep 2022 – Jun 2024
- Volunteer Event Assistant
- Assisted the branch coordinator with guest check-in, workshop scheduling, and inventory checks for promotional resources.