Maya Zimmermann
Senior Executive Assistant | C-Suite Support & Governance Operations
Zurich
Professional Summary
Bilingual Senior Executive Assistant with extensive experience facilitating governance and operational alignment for C-level leadership and Boards of Directors in Zurich's financial and private equity sectors. Skilled in complex agenda coordination, high-level stakeholder management, and establishing efficient corporate governance workflows.
Professional Experience
Helvetic Alpine Capital AG
Zurich, Switzerland
Senior Executive Assistant to CEO & CFO
Nov 2019 – Present
- Manage calendar, complex multi-leg international itineraries, and administrative priorities for the Chief Executive Officer and Chief Financial Officer across European and North American markets.
- Coordinate quarterly Board of Directors meetings, including compiling bilingual executive briefing packets, recording formal minutes, and tracking post-meeting action deliverables.
- Supervise a team of three administrative assistants, standardizing executive travel protocols and streamlining document lifecycle workflows across Zurich and Geneva offices.
- Serve as primary point of contact for external institutional partners, board members, and regulatory representatives, handling sensitive inquiries with strict discretion.
Santis BioVentures Management
Zurich, Switzerland
Executive Assistant to Managing Partners
Apr 2014 – Oct 2019
- Orchestrated daily office operations and executive agenda management for three Managing Partners in a private equity healthcare investment firm.
- Structured annual investor symposiums accommodating 180 international participants, overseeing venue procurement, catering, AV logistics, and digital attendee materials.
- Drafted, edited, and formatted high-stakes investor presentations, audit committee documents, and executive correspondence in German and English.
- Administered operational budgets for the executive suite, reviewing monthly expense statements and negotiating service level agreements with travel and corporate suppliers.
Limmat Tech Solutions AG
Zurich, Switzerland
Personal Assistant to COO
Sept 2010 – Mar 2014
- Delivered administrative and organizational support to the Chief Operating Officer and Head of Human Resources during a phase of rapid organizational expansion.
- Managed executive scheduling, organized cross-functional leadership retreats, and processed international travel bookings and visa applications.
- Implemented a centralized digital filing and board archive system using Microsoft SharePoint, reducing document retrieval times across departments.
Education
Wirtschaftsschule KV Zurich
Advanced Federal Diploma of Higher Education · Business Administration and Office Management · Zurich, Switzerland · 5.4 / 6.0 · Aug 2001 – Jun 2004
Completed dual-track commercial vocational education and advanced vocational diploma focusing on corporate administration, commercial correspondence in three languages, and financial accounting.
Key Projects
Board Portal Modernization & Governance Digitization
Aug 2020 – Mar 2021
- Led the migration of executive committee meeting materials and confidential resolutions from manual binder distributions to Diligent Boards software, improving governance turnaround times and security compliance.
- Authored comprehensive governance user guides and conducted orientation sessions for executive leadership and board members.
Core Competencies
C-Suite Calendar Management
Board & Committee Governance
International Travel Planning
Meeting Minutes & Action Tracking
Executive Correspondence
Stakeholder Relations
Expense Management & Budgeting
Event & Symposium Coordination
Discretion & Confidentiality
Microsoft 365 & SharePoint
Diligent Boardbooks
Languages
German
C2
English
C2
French
B2
Certifications
Certified Executive Assistant (Federal Diploma of Higher Education)
Swiss Association of Administrative Professionals · May 2018
Community Engagement
Zürcher Nachbarschaftshilfe Initiative
Zurich, Switzerland · Jan 2022 – Dec 2025
- Administrative Advisor
- Provide pro bono administrative guidance and event coordination for annual benefit galas and regional outreach programs supporting local community development.