Marcus Vance
Senior Personal Assistant | High-Net-Worth Support & Estate Operations
Seattle
Summary
Accomplished Senior Personal Assistant with extensive background providing high-level personal, administrative, and household management for high-net-worth principals and executives in the Seattle area.
Demonstrated track record of orchestrating complex international travel, supervising private estate operations, and safeguarding confidential personal and financial interests with unwavering discretion.
Experience
Ellington Crest Family Office
Seattle, WA
Senior Personal Assistant
Mar 2019 – Present
- Direct day-to-day personal, domestic, and travel affairs for a prominent technology investor and family, managing schedules across multiple time zones.
- Oversee operations, vendor contracts, and routine maintenance across three residential properties in the Pacific Northwest.
- Coordinate complex private aviation, ground logistics, and international itineraries ensuring seamless transitions and strict security compliance.
- Reconcile monthly private operating budgets, personal expense reports, and household vendor accounts totaling over two million dollars annually.
Vanguard Sound Capital
Seattle, WA
Executive Personal Assistant
Aug 2013 – Feb 2019
- Supported the managing director with round-the-clock administrative logistics, board meeting preparations, and high-priority personal engagements.
- Supervised household staffing, procurement, and specialty catering for private events hosting up to one hundred guests.
- Handled sensitive personal communications, legal documentation, and confidential philanthropic correspondence with absolute discretion.
Rainier Horizon Media
Seattle, WA
Personal Assistant to Founder
Apr 2008 – Jul 2013
- Managed dynamic travel itineraries, media appointments, and calendar commitments for the founder and chief creative officer.
- Liaised between personal staff, corporate executive assistants, and external advisors to resolve schedule conflicts and prioritize commitments.
- Processed personal reimbursements, tracked luxury asset maintenance schedules, and handled bespoke procurement requests.
Education
University of Washington
Bachelor of Arts · Communications · Seattle, WA · 3.7 GPA · Sep 1992 – Jun 1996
Coursework emphasized business writing, media relations, organizational management, and public presentation.
Projects
Multi-Property Household Operations Manual
Feb 2021 – Nov 2021
- Standardized digital inventory records, standard operating procedures, and preventative maintenance schedules for all regional properties.
- Onboarded vetted local contractors and reduced estate operational response times for emergent maintenance by twenty percent.
Skills
Estate Management
Complex Calendar Management
Private Aviation Logistics
Household Budgeting & Expense Reconciliation
Vendor & Contractor Negotiation
Confidential Records Management
VIP Protocol & Event Coordination
International Itinerary Planning
Luxury Asset Maintenance
Discretion & Conflict Resolution
Languages
English
C2
French
B2
Certifications
Certified Administrative Professional (CAP)
International Association of Administrative Professionals · Apr 2018
Adult First Aid and CPR/AED Certification
American Red Cross · May 2025
Volunteering
Puget Literacy Alliance
Seattle, WA · Sep 2022 – Oct 2025
- Gala Logistics Volunteer
- Assisted executive leadership with run-of-show scheduling, guest check-in logistics, and VIP speaker accommodations for the annual fundraising gala.