Professional Summary
Diligent and organized Office Clerk with extensive administrative experience across corporate and consulting environments in Stockholm. Skilled in document management, invoice processing, digital record-keeping, and general office support to maintain smooth daily workplace operations.
Work Experience
SveaLogistik Nord AB
Stockholm
Senior Office Clerk
Mar 2020 – Present
- Process incoming postal correspondence, digital inquiries, and supplier invoices for an office of 140 staff members, routing records within target response times.
- Manage office supply inventories and negotiate vendor deliveries for facilities maintenance, keeping consumable expenses within annual department budgets.
- Maintain electronic file indexes in SharePoint and archive physical commercial records following Swedish data retention standards.
- Coordinate conference room schedules, visitor reception protocols, and courier dispatches for daily office operations.
Birka Byggkonsult HB
Stockholm
Office Clerk
Aug 2014 – Feb 2020
- Operated the central reception desk, greeted visitors, and directed multi-line phone communications to appropriate project teams.
- Verified weekly timesheets and registered accounts payable invoices into Fortnox ERP software.
- Standardized project document templates and organized internal file directories across construction consulting teams.
- Arranged meeting refreshments, managed parcel dispatches, and assembled onboarding packages for incoming staff.
Malmström Textilimport
Stockholm
Junior Office Clerk
Jan 2009 – Jun 2014
- Entered shipping documents and warehouse manifests into inventory management databases with consistent data accuracy.
- Organized and digitized legacy paper archives, converting physical files into indexed electronic records.
- Assisted office management with routine typing, photocopying, stationery ordering, and mail sorting.
Education
Stockholms Internationella Handelsskola
Higher Vocational Diploma (Yrkeshögskoleexamen) · Business Administration and Office Management · Stockholm · Passed with Distinction (VG) · Aug 2006 – Jun 2008
Completed comprehensive vocational training in business correspondence, office digital tools, commercial archiving, and Swedish administrative procedures.
Key Projects
Document Management System Migration
Jan 2022 – Sept 2022
- Audited and indexed over 8,000 legacy company documents into a centralized SharePoint archive with custom metadata tags.
- Created an office filing guideline manual and trained 12 team assistants on digital retrieval practices.
Skills
Records Management
Microsoft 365 & SharePoint
Fortnox ERP
Invoice Processing
Data Entry & Verification
Office Administration
Calendar & Room Scheduling
Reception Management
Inventory Control
Archive Compliance
Languages
Swedish
C2
English
C1
German
B1
Certifications
Microsoft Office Specialist: Associate
Microsoft · May 2021
Certificate in Modern Document Management and GDPR Compliance
Företagsutbildarna · Nov 2019
Volunteer Experience
Röda Korset Stockholm
Stockholm · Apr 2018 – Dec 2023
- Administrative Volunteer
- Supported local branch staff with visitor reception, meeting logistics, and entry of participant data for community outreach seminars.