Henrik Lindqvist
Office Manager | Facilities Coordination, Workplace Operations & Vendor Management
Malmo
Professional Summary
Reliable and organized Office Manager with extensive experience directing daily facilities operations, administrative budgets, and vendor relationships across hybrid corporate environments in southern Sweden.
Demonstrated success overseeing office relocations, implementing workplace safety standards, and fostering efficient workplace cultures for teams of up to 140 professionals.
Work Experience
Nordic ScaleLogistics AB
Malmo, Sweden
Office Manager
Aug 2021 – Present
- Oversee day-to-day operations across a 2,400-square-meter regional headquarters supporting 140 on-site and hybrid employees.
- Manage annual operational facilities and administrative budgets of 4.2 million SEK, negotiating multi-year vendor contracts for catering, cleaning, and IT supplies.
- Coordinated the transition to a hot-desking model and automated desk booking platform, improving floor utilization by 25%.
- Lead compliance initiatives for Systematic Work Environment Management (SAM), conducting quarterly workplace safety audits and ergonomic assessments.
Oresund Media Solutions AB
Malmo, Sweden
Office Administrator
Mar 2016 – Jul 2021
- Directed front-of-house operations, corporate travel coordination, and meeting room allocations for an 80-person agency.
- Streamlined office supply procurement by consolidating local supplier agreements, reducing monthly administrative expenses by 14%.
- Organized internal company conferences, quarterly town halls, and onboarding logistics for over 45 new hires.
Kattegat Retail Services AB
Helsingborg, Sweden
Administrative Assistant
Sept 2012 – Feb 2016
- Managed mail sorting, reception desk duties, visitor handling, and administrative assistance to executive leadership.
- Assisted with invoicing verification, expense tracking, and supplier communications using Visma and Microsoft Excel.
Education
Lund University
Bachelor of Science · Business Administration and Service Management · Lund, Sweden · Pass with Distinction (VG) · Sept 2006 – Jun 2009
Coursework focused on organizational communication, facilities coordination, procurement economics, and human resource fundamentals.
Key Projects
Headquarters Relocation Project
Apr 2023 – Nov 2023
- Planned and executed the office relocation of 120 staff to a newly renovated facility in central Malmo on schedule without operational downtime.
- Managed timelines, physical moves, commercial lease requirements, and initial setup of access control systems.
Core Competencies
Facilities Management
Vendor Management
Budget Administration
Procurement & Purchasing
Workplace Safety & SAM
Event & Meeting Coordination
Travel Management
Onboarding Coordination
Space Planning & Ergonomics
Microsoft 365 & Google Workspace
Languages
Swedish
C2
English
C1
Danish
B1
Certifications
Systematic Work Environment Management (SAM) Certification
Swedish Work Environment Authority Authorized Provider · May 2021
Workplace First Aid and CPR / AED
Swedish Red Cross · Apr 2024
Volunteering
Malmo Community Athletics Club
Malmo, Sweden · Jan 2022 – Present
- Logistics Volunteer
- Coordinate facility setup, scheduling, and logistics for local weekend sports meets and youth tournaments.